Helping the University to manage its information

The Records Management Section provides help and advice to all units of the University on information management issues including records management practices and procedures, data protection and freedom of information.  We are also responsible for the Central Records Registry and the day-to day management of the records of the central administrative areas formerly known as Policy and Planning.

News

• What's new?

The University has a new policy on the storage, transmission and use of personal data and sensitive business information outwith the University computing environment:

• Policy on the storage, transmission and use of personal data and sensitive business information outwith the University computing environment

Quick links

• Who is my practitioner? - restricted to University of Edinburgh members only
• Index of information for staff
• Student records
• Briefings and training

Search

• Search the Records Management Section

Freedom of Information

The Freedom of Information (Scotland) Act and Environmental Information Regulations (Scotland) give members of the public the right to access to information held by the University. Find out how this affects you.

• How do I make a request for information?
• How to deal with an information request
• What is freedom of information?
• How does freedom of information affect my job?
• How do the Environmental Information Regulations affect me?

Data Protection

The Data Protection Act 1998 governs rights of access to information about individuals and the University's responsibilities regarding that information. Find out how this affects you.

• How to deal with a subject access request
• What is data protection?
• Data protection implications for your job
• Transferring data to other organisations - what you need to know
• Policy on the storage, transmission and use of personal data and sensitive business information outwith the University computing environment

The University's information and you

If the University holds information about you, you have a right to see it under the Data Protection Act. All members of the public also have a right to ask for other information held by the University under Freedom of Information.

• How do I make a request for information?
• How do I get access to my student records?
• The University of Edinburgh's freedom of information publication scheme

Records Management

Good records management helps you to do your job, saves time and improves accountability. We can help you to implement records management in your business area.

• How to manage your records
• Retention and disposal of records
• What is records management?

Consultancy and external training

The Records Management Section provides briefings and consultancy services to external bodies.

• Our external services

Central Records Registry

The Central Records Registry manages the records of the central administrative areas of the University formerly known as Policy and Planning, including the Principal's Office, Governance and Strategic Planning and Academic Affairs.

• The Central Records Registry

About us

• Contact the Records Management Section
• Who we are and what we do