Legacy Paper Records Handling

This guidance is intended for any member of University staff who needs to clear out a sizeable collection of old paper records, such as a cupboard or a room full of records. It is a practical step-by-step guide to how to approach the task, including shortcuts and issues to consider when deciding whether or not to throw the records away. If you are dealing with only a small set of records, you can work more informally than is recommended here, but the basic approach will remain the same. Annex D contains a shortened version of this guidance intended for staff who are only dealing with a small amount of records, for example, the contents of one filing cabinet. Guidance on how to deal with electronic legacy records is also accessible by clicking on the link below.

Guidance on how to deal with electronic legacy records

The guidance sheets are available as rich text documents and Adobe PDF. If you do not already have an Adobe Acrobat reader you can download one free from the Adobe web site.

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