Central Records Registry Manual

This page contains links to the chapters of the Central Records Registry Manual, which provides the internal procedures for the operation of the Central Records Registry filing system. Chapters are published as they are prepared. The chapters are arranged by topic.

The Records Management Section diary of activities sets out the timing for regular tasks:

Records Management Section diary of activities

Opening and closing folders	Paper folders
Filing scheme maintenance Opening new level headings Opening new folders Opening new volumes Changing level titles Retention schedule maintenance Access restrictions maintenance Vital records maintenance "Fast Track" procedures for opening new appeals folders Closing folders	Paper filing procedures Records tracking Bring forward folder requests Managing folder locations Changing folder locations Finding legacy folders Retrieving paper folders Returning paper folders Safety in the records storage areas
Disposing of folders	Folder ownership
Disposing of records Transferring folders to the archives Extended closure checking	Procedures for changing folder ownership Transferring folders to an external owner
Query handling	Training and monitoring
CRR query handling Records management mailbox procedures (restricted*)	Training new members of staff - checklist (restricted*) Folder usage monitoring
Reference	Working from home
Metadata table Records management terminology and meanings (Jargon)	Accessing the Virtual Private Network (VPN) (restricted*)
Freedom of information procedures	Awareness raising and publicity
Publication scheme manual Request monitoring database manual Organisational hierarchy updates to the freedom of information database (restricted) Freedom of information database maintenance (restricted) Passing requests to Records Officer (restricted) Handling freedom of information and data protection requests (restricted) Cost calculation procedures Handling freedom of information request reviews (restricted) Publishing senior staff expenses (restricted)	Publicity plan (restricted) Loading a new template on to your powerpoint design menu (restricted) Awareness raising checklist (restricted) Training course administration procedures (restricted)
	Other office procedures
	Web editing manual (restricted) Redirecting University post (restricted) Marking outgoing mail (restricted) Updating the list of practitioners (restricted) Using and maintaining the discussion lists (restricted) Disposing of cardboard waste (restricted) Changing and Disposing of Photocopier Toner Cartridges (restricted) Music in the office (restricted)

* These procedures are restricted to PP staff

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