Frequently Asked Questions

It is important to differentiate between administrative records of a committee, such as the agenda and minutes, and the records of actions or activities taken out to implement the decisions of the committee, such as records that issue new procedures for the University to follow. Records of the latter should be filed in a folder beneath the level 1-3 headings that describe the function and activity of the implementation. Ask yourself “what function or activity does the implementation of this decision relate to?”

E.g. If the records relate to the implementation of the decision to change the procedures for collecting fees, the records should be filed on a folder under D/3/4 ‘Academic Administration-Tuition Fees-Fee Collection’.

If you think that you need new level 1-3 headings, or if you need new folders, contact the Central Records Registry to discuss your requirements for new level headings and new folders.