Information for staff > Records management > PP records management project > RM manual > Frequently asked questions

Frequently Asked Questions

The filing system

• Why does the department have a central registry service?
• Why do we have a shared electronic filing scheme?
• How can I find out which folders in the filing system are mine?
• Can I re-reference my folders so that they are ordered logically?
• What if I cannot find the reference?

The filing scheme

• Where should I file a record that is produced by more than one activity?
• Where should I file correspondence?
• Where should I file the Principal's correspondence with external bodies and individuals?
• Where should I file the records of a new project?
• Where should I file the records of a new working group?
• Where should I file records concerning appointments to external bodies?
• Where should I file records about recommendations for the Queen's Birthday honours or the New Year honours?
• Where should I file internal awareness raising and publicity information?
• There are folders for the administrative records of a committee I serve, but where should I file records that implement committee decisions?
• Where should I file correspondence relating to a committee?
• What do the letters in the filing scheme references mean?  I would have expected to look under H for Health and Safety, but this doesn't seem to be the case.

If you have a question that you would like added to these pages please contact us:

• Contact the Records Management Section

Page last updated: Thursday July 05 2012