Central Records Registry User Manual

On this page:

What is the Central Records Registry (CRR)?
Key principles

In this section:

How to use the Central Records Registry

What is the Central Records Registry (CRR)?

The Central Records Registry is part of the Records Management Section. It is responsible for the day-to-day management of the records of the Policy and Planning (PP) section. This responsibility includes maintaining the filing scheme and referencing system, registering all new folders, storing folders that are not in use and issuing folders to authorised users. The CRR also provides practical records management guidance to PP colleagues on what to file and how to file.

Key principles

The Central Records Registry service is available to all staff in Policy and Planning to help them to carry out their work responsibilities. When you use the service, you may have access to a wide range of potentially sensitive or confidential information, including information protected by the Data Protection Act 1998. To protect this information, the following principles must be followed by all staff.

The information in the filing system is only for use for business purposes. Do not make personal use of information e.g. do not access academic appeals information about a family member.
Although staff have access to most folders, only access those you need for your job.
Do not disclose information except to appropriate people. Eg. As the holder of a closed committee paper, you might be asked to disclose information. You must be confident that the person asking is entitled to see the information.
Do not discuss sensitive or confidential information when in a casual environment out with the office as you could be overheard.

The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336