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Student Information MapsHow were these
maps developed? PurposeThis page contains the student information maps used in the development of the student records retention schedule. What is an information map?As its name suggests, an information map shows the different types of information held by the University, and where this information can be found. It is derived from an analysis of the functions, activities and transactions carried out by the University. A function is what the University does to achieve its goals and strategies, such as teaching, research, governance or finance. An activity is how we carry out our functions, such as by developing teaching quality standards. Transactions are the individual tasks which make up activities. The maps are not a complete representation of all the processes involving student information conducted by the University, but they do capture many of the more important ones. In particular, the maps do not cover widening participation activities, fitness to practise procedures, extensions, concessions, changes of programme, fee remission and waiver, some ICT activities and many management information activities. Although not covered by the information maps, these activities are covered by the student records retention schedule. How were these maps developed?The maps were developed in line with the University's guidance on developing information maps. The methodology was based on the IDEF(0) methodology adopted by the InterPARES project on the long-term preservation of authentic electronic records. Further information on the IDEF(0) methodology is available in Robert P Hanrahan, The IDEF Process Modelling Methodology (1995). Student information mapsArrangementThe following information maps are arranged in a hierarchy, which is represented by the numbering of each map. A0 is an overview map showing all the University functions the project identified. All other single digit references represent an overview of a particular function. For example, A1 is teaching. This function is then broken down to show the activities making up that function. For example, A1-2 is taught course delivery. In some cases this may be broken down further, until a level of detail is reached where the flow of information and the creation of records is readily discernible. For example, A1-2-1 is compiling class and tutorial lists. The remainder of this page provides links to each student information map as a single document. Overview (A0)Teaching (A1)
Research (A2)
Academic administration (A3)
Careers support (A4)
Disability support (A5)Pastoral care (A6)
Estates (A7)
Management information (A8)Alumni relations (A9)
Information Communications Technology (ITC) (A10)
Library services (A11)
Gathering student feedback (A12)Requesting and processing payment from students (A13)Student card administration (A14)Author: Susan Graham
If you have any comments or suggestions regarding these pages please e-mail them
to us at recordsmanagement@ed.ac.uk The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336 Page last updated: Wednesday February 18 2009 |
